PRO-AUDIT

As the only membership organisation in the UK that requires 100% of our members to undergo a proactive annual operator licence compliance audit you can be assured that our audits are conducted by qualified transport professionals and experienced auditor.

More importantly we are the only UK membership organisation to include the cost of the annual audit for our members in the membership subscription fee. An annual full systems and procedures operator licence audit undertaken by one of our qualified transport professionals and experienced auditors ensures our members and non-member clients can keep up to date with industry and regulatory changes.

By providing ongoing support and annual recommendations for your business, our aim is to ensure all our members and non-member clients remain compliant to your operator licence undertakings and conditions. For non-members and new operators we can offer peace of mind or a helping hand.

All of our members and non-member clients can expect as a minimum..

• Continuous and real time updating of our audit template to incorporate regulatory changes and industry best practice as it happens
• An advance notification of systems to be audited including advice to help you prepare
• A full day of professional advice and support with one of our friendly, qualified, experienced and professional transport consultants.
• A comprehensive report clearly detailing the auditor’s recommendations in order of priority.
• FREE supporting templates, policies and step by step guidance notes to help you resolve any non-compliance identified.
• A comprehensive recommendations booklet full of useful links, advice & a notes section to help you record and track your progress.
• Ongoing telephone / email after care direct with your auditor to provide ongoing support and advice when you need it.
• On site follow up service for further hands on assistance to meet your operator licence undertakings (additional rates apply)
• The option to upgrade to a combined compliance and FORS 7.1, Mission Zero 1.5 or Earned Recognition preparation audit

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Undertakings Audits as requested by a Traffic Commissioner

We have assisted many operator licence holders by completing comprehensive undertakings audits as requested by a Traffic Commissioner following a Public Inquiry or Preliminary Hearing. Our experience of completing these types of audits will be essential to ensure the Traffic Commissioner receives a professional overview of your current systems. The structure of our audit template will also enables you to present your action plans and actions taken to resolve the recommendations identified.  This service is completed over two days rather than the one day for a proactive audit.

Remote Auditing 

We offer both onsite and where requested a remote auditing option.

How do we complete a remote audit?

We always send an ‘Advance Notification of Systems to be Audited’ to help our members and customers prepare the evidence they are required to present.

A remote audit will require a number of documents can be scanned, photographed and or emailed directly to the auditor who will then review and account for the information before setting up and conducting the audit via a video conference.

During the video Link we will work through the whole audit together, where required the member or customer can demonstrate further information either by screen sharing, video link, emailing or uploading.

Where a member or customer advises our auditor that they need additional time to collect and send the evidence we will ensure that time is provided to facilitate the resulting Video Conference audit.

In response to advice issued by the Office of the Traffic Commissioners regarding remote auditing we have devised a process to facilitate remote auditing for operators that fully complies with current OTC guidelines and the operator’s licence undertakings, this includes additional information that ensures the Traffic Commissioner viewing the audit clearly understands that the audit report was conducted remotely and in line with the temporary guidance.

FORS 7.1  / Mission Zero 1.5 preparation audits

In addition we undertake for our members and non-member clients FORS 7.1 and Mission Zero 1.5 preparation audits, we are extremely proud to say that 100% of the companies we have assisted have achieved their FORS and Mission Zero Accreditations.

Overview of the Audit

The audit will focus on four sections (full details included in the audit preparation pack)

Section 1 – The operator licence, transport management systems, communication with Leeds CLO, the DVSA and the Traffic Commissioner, access to and maintenance of the operator online self-service, operator policies and procedures, insurance documentation, checking and monitoring driver licence’s, qualifications and the continuous professional development of employees.

Section 2 – Employment policies, contracts of employment, inducting new employees, agency contracts, management procedures, risk assessments, safe systems of work, health and safety.

Section 3 – Maintenance planning and scheduling, resources and management procedures, documentation and vehicle records, maintenance contracts, brake testing, re-torque policy, driver defect reporting and monitoring systems.

Section 4 – Drivers hours and record keeping, working time directive, Road Transport Regulations, speeding, tachograph records, analysis arrangements and agreements, analysis management procedures, dealing with driver infringements.

Audit Costs

Member Rates                                                                

Annual Proactive Audit        £0.00 (1 day) Plus 25ppm for all miles 

FORS 7.1 Prep Audit*            £50.00+VAT (1 day) Plus 25ppm for all miles 

Mission Zero 1.5 Prep Audit*     £50.00+VAT (1 day) Plus 25ppm for all miles 

Undertakings Audit*              £1400.00+VAT (2 days) reduced to £700.00+VAT Plus 25ppm for all miles 

Non-Member Rates

Proactive Audit                        £850.00+VAT (1 day) Plus 25ppm for all miles travelled

FORS 7.1. Prep. Audit              £900.00+VAT (1 day) Plus 25ppm for all miles travelled

Mission Zero 1.5 Prep Audit    £900.00+VAT (1 day) Plus 25ppm for all miles travelled 

Undertakings Audit                 £1900.00+VAT (2 days) Plus 25ppm for all miles travelled

*All of our members that have not undergone a proactive audit within the current years membership have the option to reduce the costs listed above for a FORS 7.1 or Mission Zero 1.5 Preparation Audit to just £50.00+VAT and the Undertakings audit requested by a Traffic Commissioner to just £700.00+VAT.

Members requiring more than one proactive audit within any 12 months subscription period will be charged a member rate of £650.00+VAT per additional audit.

To find out more about the PRO-AUDIT service or to discuss how you can access our membership rates and bespoke operator licence compliance packages, please call Barry Hood CMILT on 07925004910 or email barry.hood@pro-tect-solutions.com and we will arrange for a consultant to make an appointment at a time to suit your business.

Find out more about the team at PRO T.E.C.T. SOLUTIONS, review our member and non-member testimonials on the “about us” page http://pro-tect-solutions.com/about-us/. You can also view all of our Operator Licence compliance services, products and find out more about our trailblazing membership scheme by visiting our main page at http://pro-tect-solutions.com