PRO-EMPLOY


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PRO-EMPLOY

All employers have a legal obligation to issue all employees with a written contract of employment within 8 weeks of commencing employment. The most commonly reported reason employers find themselves in dispute with employees and ex-employees is concerning the non-communication by the employer of the terms and conditions of employment.

In direct consultation with our members and non-member clients we produce and agree bespoke, individually tailored contracts of employment and employee handbooks (terms apply). Both documents together will fully communicate the specific terms and conditions of your business as well as welcome and guide your new employees from induction, through their first days in the business and throughout their employment.

We individually tailor each contract of employment to cover the following roles:

  • Van Driver
  • HGV Driver
  • Forklift Driver
  • Transport Manager and Transport Team
  • Operations Manager and Operations Team
  • Workshop Manager and Maintenance Team
  • Warehouse Manager and Warehouse Team
  • Production Manager and Production Team
  • Office Manager and Office Team
  • Yard Manager and Yard Team

Designed to meet transport industry requirements and in recognition of the additional due diligence requirements for operator licence Holders to comply with their undertakings our contracts of employment clearly communicate essential information about: 

  • The General Data Protection Regulations (GDPR) 2018
  • Drivers’ hours and tachograph rules
  • Vehicle maintenance and cleanliness
  • Defect checks and reporting
  • Driver licence checks
  • Record keeping, time keeping and attendance
  • Company rules, policies and procedures specific to each role
  • Health and safety policy
  • Reimbursement of training costs clause
  • Garden leave clause
  • Restricted covenants clause.
  • Deduction from wages for training costs if an employee were to leave or fail to work their notice period

Our supporting employee handbook and working safely manual (which meets the FORS 4.1.ii standards) contains the following key policies to protect your operator licence:

  • Reducing Noise Pollution and Visual Intrusion within the vicinity of our Operating Centre
  • Advice for Drivers about fixed penalties and convictions
  • Dealing with Complaints and Representations Policy
  • Safe Loading, Load restraints and avoiding overloading of axles and GVW policy
  • Manual Handling and Use of Mechanical Handling Equipment and Forklifts
  • Driver Licence, Documentation, Qualification and Eyesight Checking Policy
  • Drugs and Alcohol Policy
  • Mobile Phone, Handheld Device and In-cab Technology policy
  • Vulnerable Road User and Road Safety Policy
  • Minor Collision and Near Miss Policy
  • Environmental and Engine Idling Policy
  • Torque and Re-Torque procedures following the removal of wheels on company vehicles
  • Vehicle and Trailer First Use Checks and Defect Reporting Policy
  • The Highway Code and Vulnerable Road Users (VRU’s)
  • Mobile phone and handheld device’s
  • Drugs, alcohol and smoking
  • Continuous professional development
  • Comprehensive disciplinary and grievance policies
  • Internet and social media policy
  • Health and safety policy
  • Scheduling and Routing Policy

The supporting employee handbook and working safely manual also contains the following safe systems of work to ensure you are communicating essential health and safety information.

  • Coupling and Uncoupling Procedures
  • Entry and Exit from Cabs and Avoiding Falls from Height  
  • Safe Loading and Unloading of Tippers / Curtain/ Box / HIAB / Ejector / Low Loader & Flat Bed Trailers
  • Personal Safety in or Near Vehicles Manoeuvring, Parking and Reversing
  • Road Driving Standards and Road Risks
  • Personal Safety and Vehicle Security at Delivery Points
  • General Yard Activities, Vehicle Movements and Site Cleanliness
  • Avoiding Slips, Trips and Falls

Member Rates

Contract Of Employment – £400.00+VAT for the 1st Job Title i.e. Driver + £75.00+VAT for each Job Title thereafter

Contract of Employment and Handbook – £650.00+VAT for 1st Job Title + £75.00+VAT for each Job Title thereafter

Employee Handbook and Working Safely Manual – £400.00+VAT – Terms and Conditions apply. For the purposes of quality and version control once the content has been agreed during an onsite consultation final drafts of the handbook will only be provided in a password protected PDF format. The content of the handbook remains the copyright of PRO TECT SOLUTIONS (SW) LTD and only by agreement and upon request will we update the content of the handbook before or on the annual review date clearly displayed on the front page of the document. Fees Apply.

Non-Member Rates

Contract Of Employment – £600.00+VAT for the 1st Job Title i.e. Driver + £100.00+VAT for each Job Title thereafter

Contract of Employment and Handbook – £850.00+VAT for 1st Job Title + £100.00+VAT for each Job Title thereafter

Employee Handbook and Working Safely Manual – £600.00+VAT Terms and Conditions apply. For the purposes of quality and version control once the content has been agreed during an onsite consultation final drafts of the handbook will only be provided in a password protected PDF format. The content of the handbook remains the copyright of PRO TECT SOLUTIONS (SW) LTD and only by agreement and upon request will we update the content of the handbook before or on the annual review date clearly displayed on the front page of the document. Fees Apply.

To find out more about the PRO-EMPLOY service or to discuss how you can access our membership rates and bespoke operator licence compliance packages please call the team on 01373 593 24-7 or email compliance@pro-tect-solutions.com and we will arrange for a consultant to make an appointment at a time to suit your business.

Find out more about the team at PRO T.E.C.T. SOLUTIONS, review our member and non-member testimonials. You can also view all of our Operator Licence compliance services, products and find out more about our trailblazing membership scheme by visiting www.pro-tect-solutions.com

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If you would like to know further information about our services please contact us.

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PRO TECT SOLUTIONS is a fast growing and innovative transport compliance consultancy providing and securing legal and compliance services for our members and non-member clients. In association with our trusted business partners we are extremely proud that we are successfully driving down the cost of operator licence compliance services for all of our members & non-member clients.

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